Collect
Documents arrive from a mailbox, upload portal, scanner or shared folder — whatever your suppliers and staff already use.
AI Implementation · AI Document Processing
Stop typing in what a document already says.
AI that reads invoices, delivery notes, statements, applications and contracts, extracts the data, validates it and captures it into your systems — routing only exceptions to people.
What is AI document processing?
AI document processing (also called intelligent document processing) uses language and vision models to read business documents — invoices, delivery notes, statements, application forms and contracts — extract the relevant fields, check them against your records and write them into your accounting, ERP or workflow system. Documents that pass validation are processed automatically; uncertain ones are routed to a person with the fields pre-filled.
Documents we automate
- Supplier invoices and credit notes
- Delivery notes and proof of delivery
- Bank and supplier statements
- Purchase orders and quotes
- Application and onboarding forms
- Contracts and lease agreements
- Emailed requests and enquiries
- Scanned and photographed documents
How it works
From first survey to working system
Extract
An AI model reads each document and extracts the fields you need, including line items, even when layouts vary between suppliers.
Validate
Totals, VAT, supplier details and order numbers are checked against your systems. Confidence scores decide what is automatic.
Capture or escalate
Clean documents are posted automatically; exceptions go to a review screen with the reason and the fields pre-filled.
Why it pays back
What you get
- Most documents processed without manual capture
- Errors caught at intake, not month-end
- Full traceability back to the source document
- Staff time moved to exceptions and suppliers
Technology
Standards and platforms
ClaudeOpenAIAzure AI Document IntelligencePythonValidation rulesPOPIA-aware design
Where it applies
Industries we deliver this for
Insights
Further reading
FAQ
Frequently asked questions
How accurate is AI document capture?
It depends on document quality and variety, which is why we measure it on your own documents before go-live. Validation against your records and a human review step for low-confidence fields keep errors out of your systems.
Does it work with scanned or photographed documents?
Yes. Modern vision models handle scans and phone photos well, though very poor images are flagged for review rather than guessed.
Is this the same as OCR?
OCR only turns an image into text. AI document processing understands the document — which number is the total, which line is a discount — and validates it. It also copes with layouts it has not seen before.
Also in AI Implementation
Next step
Tell us what’s slowing you down.
Describe the process, the system or the site. We’ll come back with a clear, practical view of what can be automated — and what it would take.